Privacy Policy

Valid from 24.11.2025

1. Registry holder

Kuuran kolo
 Business id: 3298751-6
 Contact person: Mira Autto-Kuosku
 Email: info@kuurankolo.com
 Phone: +358407070578
 Address: Ivalontie 11 99800 Ivalo

2. Contact person in registry related matters

Mira Autto-Kuosku
 Email: info@kuurankolo.com
 Phone: +358407070578

3. Registry name

Kuuran kolo customer and reservations registry

4. The purpose of processing personal data

Personal data is processed for the following reasons:

  • handling reservations

  • executing services

  • maintaining customer relationship

  • invoicing and payment handling

  • investigating possible misuse (camera surveillance)

  • fulfilling lawful duties

5. Data content of the registry

The registry can save:

  • name

  • email

  • phone number

  • date and information of reservation

  • payment details (no card details)

  • additional information provided by customer

  • door opening logs

  • recording camera surveillance (video material)

Card details are never saved in our system.

6. Data sources

This information is retrieved from the customer at the time of booking:

  • webstore information form

  • email

  • phone

Camera surveillance footage is saved automatically into our system.

7. Disclosure of data

Data is only disclosed:

  • to accounting when necessary

  • to authorities when required by the law

  • to the police to investigate misuse or potential criminal activity

Data will not be disclosed to third parties for marketing purposes.

8. Transfer of data outside the EU/EEA area

As a rule, data is not transferred outside the EU/EEA area.

If we use service providers outside the EU (e.g., a cloud service or email system), data is always processed using the protection measures required by the GDPR.

9. Principles of register protection

  • Only the data controller has access to the personal data.

  • Electronic data is protected with passwords and security software.

  • Camera surveillance footage is stored in a locked system, accessible only to the data controller.

  • Door code logs are stored in encrypted form.

10. Data retention period

  • Reservation details: 2 years

  • Invoicing details: 6 years according to accounting law

  • Surveillance footage: 30 daysunless inspection is necessary

  • Door code logs: 6 months

11. Rights of the data subject

The data subject has the right to:

  • access their own data

  • request correction of flawed data

  • request the removal of data (to the extent possible within the law)

  • restrict handling

  • object to the processing of their data

  • transfer the data from one system to another (where applicable)

  • file a complaint with the Data Protection Ombudsman

Contact requests must be made using the contact information listed in section 2.